Lesson-17 Creating Receipt Vouchers

Receipt Entry

Any money received from debtors against sales Invoices or on Account and for all transactions where money is received are accounted or entered into Tally.ERP 9 using the Receipt Voucher.

Creating a Receipt Entry

Any money received from debtors against sales Invoices or on Account and for all transactions where money is received are accounted or entered into Tally.ERP 9 using the Receipt Voucher.

To view the Receipt Voucher screen:

Go to Gateway of Tally > Accounting Vouchers

·         Select F6: Receipt from the button bar or press F6.

For example, if your company receives money from a customer for an earlier transaction say sales, and the same is passed through a Receipt Voucher:

·         Credit the customer account and debit the Cash account, if you receive cash or

·         Debit the Bank account where you need to deposit the money, if you receive Cheques.

The entry in double-entry mode is displayed as shown:

Note: Similar to Payment and Contra vouchers, the Receipt voucher can be made using Single entry mode or Voucher mode.

Special Keys for Voucher Narration Field

·         ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.

·         CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Printing Receipt Voucher as Formal Receipt

Suppose the company receives a payment from a customer against a particular invoice and a Formal Receipt has to be issued acknowledging receipt of the same.

To activate this facility:

Go to Gateway of Tally > Accounts Info > Voucher Types > Alter

1.      Select the Voucher Type Receipt.

2.      Set the option Print Formal Receipt after saving to Yes.

3.      Click Accept to save.

The printed Formal Receipt is shown as below after making the Receipt Entry:

Note: An additional field Name on Receipt appears in the Receipt Voucher screen. The receipt will be printed either with the Ledger Name or the name given in the Name on Receipt field.

To print the Receipt voucher,

Go to Gateway of Tally > Accounts Info > Voucher Types > Alter

1.      Select the Voucher Type Receipt.

2.      Set the option Print after saving voucher to Yes.

3.      Enter a receipt voucher and Tally.ERP 9 prompts to print the Formal Receipt (to be issued) and then the Receipt Voucher (for the company's records).

4.      In F12:

The Receipt voucher for the same information is printed as shown:

Note: The information required can be configured under F12: Configure after giving the Print Command.