The Inventory Info menu, lists the inventory masters like Stock Group, Stock Items, Units of Measure of the company, using which you can create, alter and display the inventory master details.
Go to Gateway of Tally > Inventory Info
Note: The Inventory Info menu is displayed in the Gateway of Tally, if you select Type of company as Maintain Accounts with Inventory in the Company Creation screen.
Inventory Configurations & Features (F11 & F12)
Configuration of Inventory
By using F12:Configure, you can enable the required settings of Inventory Masters. By default, the settings pertaining to Inventory Masters are set to No. If you set them to Yes, the features will be enabled. Typically, they are additional fields that appear during Masters creation which enable you to obtain more information and detailed analyses.
Note: If you press F12 anywhere in the Menu, it will take you to the configuration menu.
Features of Inventory
By using F11:Features, you can enable the various settings under inventory features which determine the information to be entered during transaction entries.
Functions in Inventory Info. Menu
Inventory information contains the inventory masters. Each master has Create, Display and Alter functions.
These three functions are grouped under:
In Single, you can execute the function on one master. In Multiple, you can execute the function on multiple masters.
The Create option is used to create new masters. Any modification to the masters can be done only through the Alter mode.
The Display option is used to view the Master information. Master information cannot be modified in Display mode.
The Alter option allows you to view and make the necessary changes to the master information. This does not allow creation of masters. In Alteration mode, you can delete the master. [Press ALT+D for deletion]
Stock Groups in Inventory are similar to Groups in Accounting Masters. They are helpful in the classification of Stock Items.
You can group Stock Items under different Stock Groups to reflect their classification based on some common features such as brand name, product type, quality, etc.
Grouping enables you to locate Stock Items easily and report their details in statements.
Brand A – 19” TFT
Brand A – 17” CRT
Brand B – 19” TFT
Brand B – 17” CRT
You now have ready details of Grade One and Grade Two products, duly classified. You can also view the sub group classification.
Go to Gateway of Tally > Inventory Info. > Stock Groups
Stock Items are classified into stock groups to reflect their classification based on some community.
To create a Stock Group,
Go to Gateway of Tally > Inventory Info. > Stock Groups > Create (under Single Stock Group)
A brief description on each of the fields in the Stock Group Creation screen follows:
Enter the name of the Stock Group to be created. For example, Grade One.
Enter additional name apart from primary name [if required]. You can create any number of additional names.
Specify whether it is a primary group or a sub-group of another group, by selecting from the list.
Press Alt+C to create a parent group, if you do not have it in the list.
Can quantities of items be ADDED?
This field pertains to information on measuring the units of the Stock Items that you would categorise under the Stock Group.
The Stock Items categorised under the group should have similar units for them to be added up. You cannot add quantities in Kgs to quantities in Pcs.
Note: You can always go back and reset this option after assessing the units of the items in the group.
Buttons specific to stock group creation:
Buttons Shortcut Key Description & Use
C: Category Ctrl + C Allows you to Create a Category
I: ItemsCtrl + IAllows you to Create a Item
U: Units Ctrl + U Allows you to Create a Unit
O: Godown Ctrl O Allows you to Create a Godown
V: Vch Types Ctrl V Allows you to Create a Voucher Types
Creating Multiple Stock Groups
Tally.ERP 9 allows you to create Stock Groups using single or multiple options.
To create Multiple Stock Groups,
Go to Gateway of Tally > Inventory Info. > Stock Groups > Create (under Multiple Stock Groups)
Select the parent group under which you want the new groups to be created from the “List of Groups”.
A brief description on each field in the Multi Stock Group Creation screen is given below:
Name of Stock Group
Enter the name of the Stock Group.
If you select any group other than All Items in the Under Group field, then this column is filled in automatically with the selected Group name and the cursor skips this column. This speeds up data entry.
If you select All Items in the Under Group field, the cursor does not skip this field and allows you to enter the parent group for each one of them.
Items are Addable? (Y/N)
You can select whether units of the Stock Items under Stock Group are to be added or not.
Buttons specific to Multi Stock Group Creation screen
Buttons Shortcut Description
F4: Parent Ctrl + F4 Allows you to change the parent for
all sub groups.
F8: Skip Details F8 Cursor will not go to Column Items are
Addable (Y/N). If Items are addable is to remain the same as specified for further subgroup creation, use this button. The cursor skips the column which speeds up data entry.
C: Category CTRL+C Allows you to Create a Multi Stock
I: Items CTRL+I Allows you to Create a Multi Stock Item.
O: Godown CTRL+O Allows you to Create a Multi Godown
These steps help you to create Stock Groups (Single & Multiple) You can also Display & Alter in these groups as per your requirement. (See below image).