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18 Major Points for Annual filings to ROC

This year MCA (Ministry of Corporate Affairs) makes lots of changes in MCA Filing. So how can you prepare yourself for MCA filing. Below we mention some very important points for annual ROC filing.

1. MGT-14 for Approval of Accounts & draft board report

  • Pvt Co. - Not Required
  • Public Co. - Required

2. New forms AOC-4 (earlier 23AC/23ACA) and MGT-7 (earlier 20B) are introduced for annual filings.

3. Board Report shall include various disclosures as per sec 134 & other section etc. and summary of annual report in MGT 9.

4. Auditor shall be appointed for a period of 5 years subject to ratification every year in AGM. However, ADT-1 shall be filed for appointment only (i.e. ADT-1, not to be filled for ratification). If GNL 2 had been validly filled for 5 years, no need to file ADT1 is to be filled for ratification.

5. Auditor or his A/R (qualified to be auditor shall be present in AGM, unless otherwise exempted by company (also mention in Minutes of the company) [Sec. 146]

6. All the attachments of E-form should be duly signed, Don't file SD copy.

7. MGT 7 i.e. Annual Return is now in e-form. No physical annual return like previous year in 20B is required. E-form shall be signed by Company Secretary of the company or if there is no Company Secretary then form shall be certified by Practicing Company Secretary or small companies by director

8. Companies have paid up capital of 10 cr or more or Turnover of 50 cr or more are required to get certificate in MGT-8 by any PCS.

9. Special Resolution passed in general meeting shall also be required to file in MGT-14 , irrespective of the company staus Private or Public.

10. Notice of AGM should include route map of venue of AGM(SS 1)

11. Minutes of Board Meeting and General Meeting shall be serially numbered after 1st July 2015(SS 1 and SS 2)

12. Don't forget to regularise/appoint additional director, as director.

13. Company can also pass special resolution u/s 42/62(1)c or any other SR also, if required.

14. Report of AGM to be filled in  MGT 15 within 30 days of conclusion of AGM(for listed co only).

15. If company have only associates & joint ventures(i.e. no subsidiary),no CFS is to be prepared.

16. Schedule III is to be followed for preparation of financial statement, otherwise penalty.

17. A statement in AOC1 is to be attached to FS for subsidiary, JV & associates. AOC1 is to be attached, even if no CFS is prepared.

18. Problem of MGT 7 & SOLUTION: While filling point no IXB, sometimes, % is automatically filled as zero, which can not be changed. Download new reform & fill again.

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