Lesson-16 Creating Payment Voucher

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Payment
Voucher is used to record all bank and cash payments, For
example: company settles a creditor’s bill by cheque.
To
view the Payment Voucher entry screen:
Go
to Gateway
of Tally > Accounting Vouchers
·        
Select F5: Payment
from the Button Bar or press F5.

Payment
voucher can be passed using Single Entry
or Double
Entry mode by configuring the setting Use Single Entry
mode for Pymt/Rcpt/Contra in F12 configuration.


If Second option (In red
rectangle) set to yes then we have single payment mode entry, see below image.

Or if Second option is no then
the Entry is convert in multiple mode, see below image:
For
example: the company settles expenses of Conveyance, Staff Welfare, Postage and
Stationery through Cash in one voucher. This entry can be passed in single
entry mode where you will be crediting the Cash Ledger only once and the entry
appears as shown below. 
Note:
Similarly the transactions can be recorded in single entry mode even in Receipt
and Contra vouchers.

Payment entry in Voucher entry mode:

When
you have multiple Debits and Credits in an entry, Double Entry mode is the
suggested way of passing the entry.


Creating a Payment Entry
with Narration for each Entry

If
you want the narration details for every ledger you
debit or credit (Single narration), you can configure Tally.ERP’s Narration
details accordingly.
To
activate the option Narration for each entry,
Go
to Gateway of Tally > Accounts Information > Voucher
Types > Alter
1.     
Select the required Voucher Type.
2.     
Enable the option Narrations
for each Entry and accept the
details.
3.     
Return to Accounting
Vouchers in Gateway of Tally and select the
voucher type and pass the entry.

Narration for each
entry optio
n is available for all Accounting Voucher Types.  Given
below is an example of a Payment transaction with narrations for each entry
enabled:

The
above entry consists of both common narration and narrations for each entry.
 In case of multiple debit/credit entries, you can give single line
narration separately for every ledger account selected.

Special Keys for Voucher Narration Field

·        
ALT+R:
Recalls the Last narration saved for the first ledger in the voucher,
irrespective of the voucher type.
·        
CTRL+R:
Recalls the Last narration saved for a specific voucher type, irrespective of
the ledger.

Warn on Negative Cash
Balance

You
can configure Tally.ERP 9 to prompt you with a warning when the Cash ledger
reaches a negative balance.
To
activate Warning on Negative Cash Balance,
Go
to Gateway of Tally > Accounting Vouchers
·        
Set the option Warn
on Negative Cash Balance to Yes in F12: Configure screen.

·        
Accept the
screen to save.
For Example:
The
Payment entry is displayed as shown:
Tally.ERP
9 prompts you with a negative cash warning message and the credit cash balance
in RED Colour. This will help you to decide whether to proceed with the entry
or not.
Pre-Allocate
Bills for Payment/Receipt
By enabling this option in F12:
Configure
, you can pre-allocate the bills before specifying the Ledger
amount. This Configuration enables the user to select the bills first before
the total amount can be updated in the amount field.
For Example:
The company pays against the
Purchase bills. Here set the option Pre-Allocate Bills for Payment/Receipt
as Yes. Now while making the entry immediately after selecting the party
the Bill-wise details screen for the party appears.
Here on selecting Agst Ref
the List of Pending Bills for the party are displayed.
Note: For the Pending Bills table to be displayed the F12
option Show Table of Bill Details for Selection should be set to Yes.
If it is set to No then the list of pending bills are not displayed.
After selecting the Bills press Enter
to obtain the voucher entry screen
This is full method to know about how to create payment voucher with single and multiple configuration. You can also make bank to bank payment through payment voucher.

Latest Comments
  1. Sumit Kumar Gogawat

    You are most welcome to Tally Knowledge. Here we are share accounts and TallyERP.9 knowledge base topics with our viewers. If you want some discussion with us please comment and visit regularly & share link of our site with your account id or your site. We give all the information which is want by our viewers. We also provide MS Office Online Classes/ Lessons in near future. So stay tuned.

    Thanks & Regards

  2. Tally

    Thanks for sharing nice post on how to create payment voucher in tally

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