Lesson-20 Inventory Vouchers Configuration

Lesson-20 Inventory Vouchers Configuration

Inventory Vouchers

Inventory Vouchers perform the function in the inventory
system that accounting vouchers do in the accounting system. Inventory Vouchers
are also means of entering transactions. Accounting vouchers will update only
Accounts, but Inventory vouchers will update both Accounts and Inventory.
Inventory vouchers record the receipt and issue of goods/stock (Movement of
goods), the transfer of stock between locations and physical stock adjustments.
If
you have not integrated accounts with inventory, inventory vouchers will not
have any impact on the Balance Sheet stock figures. The stock balances will be
maintained separately.
Set
the option Integrate Accounts and Inventory to Yes in F11: Features: F1: Accounting
Features/Inventory Features.


You
can trace a transaction from the beginning i.e., goods transfer stage to the
financial accounting stage irrespective of integration status.
For
example, the purchase of stock can be tracked from the purchase voucher through
the receipt note, through invoice from the supplier and also through eventual
payment.

Predefined Inventory Vouchers in Tally.ERP 9

Tally.ERP
9 comprises of the following predefined Vouchers, to suit different business
requirements for recording various transactions. Tally also allows you to
create user-defined Vouchers (Voucher Types) as per your requirements.
·        
Purchase
order
·        
Sales
order
·        
Job
Work Out order
·        
Job
Work In order
·        
Receipt
note
·        
Delivery
note
·        
Rejections
Out
·        
Rejections
In
·        
Material
Out
·        
Material
In
·        
Stock
Journal
·        
Manufacturing
Journal
·        
Physical
Stock

Receipt Note Voucher (GRN)

This
voucher type is used for recording goods received from the supplier.
To
enter the Receipt Note Voucher,
1.  From F11: Inventory
Features, Enable the option Use Tracking Numbers
(Delivery / Receipt Notes).
2.     
Go to Gateway of Tally
> Inventory Vouchers
3.     
Press the button Alt+F9
or Select the button F9: Rcpt Note from
the button bar.
Under
F12: Configure (Receipt Note Configuration) set the
option Accept Supplementary Details to Yes.
For
example, consider the situation where a company receives Item A from a supplier
B, if a Purchase Order exists for that Supplier B, select the Order Number from
the List of Orders pop up menu to bring up the order
particulars automatically.
Once
you accept the Order details, the cursor will move to
the column Name of Item. On pressing
Enter, the Item Allocations screen is displayed.
You
can select existing Tracking number or create a new
Tracking Number. Tracking number is the reference to
have a link between transactions. For eg: if Tracking Number is selected in the
Receipt Note, the details of the items are automatically displayed in the
Purchase Invoice.
The Receipt Note after completion will appear as shown :

Party’s A/c Name

Select the Party
Ledger from the List of Ledger Accounts from whom the
goods have been received.

Name of Item

Once you select the
Order Number from the List of Orders, the item name
will be displayed automatically.

Quantity, Rate and Amount

Since the Order
number is selected from the List of Orders, quantities,
rate and amount will be displayed automatically.

RECOMMENDED READ  LESSON-46 HOW TO PRINT BANK DETAILS IN SALES INVOICE

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