Lesson-30 Purchase Order


When the order is placed with the
suppliers for the supply of goods, the Items, quantities, date of receipt etc.,
details are given with the Purchase Order Number. Later, when these goods are
received, the Purchase Order is tracked for the Order
Details either in the receipt note or in the purchase Invoice.

The Outstanding Purchase Order
reports are available in Tally.ERP 9. It is possible to know the order position
of any item in the Stock Summary. Separate Purchase Order Outstanding report
and Purchase Order Summary report are also available.
To enable Purchase
Order refer Enabling
Order Processing in Tally.ERP 9.

Creating a Purchase Order

To create a
Purchase Order,
Go to Gateway of
Tally > Inventory Vouchers > press Alt + F4
or click on Purchase Order

A/c Name

Select the Supplier’s name from the List of Ledger Accounts. Use Alt + C
to create a new account.


Enter the purchase order number
under Order No column.

of the Item

Select the Stock Item that needs to
be purchased from the List of Stock Items. The Item Allocations sub-screen is displayed. Enter the details
as shown.


Enter the due date for receipt of
the items. This monitors outstanding receipts.
If orders are split for different
dates, then specify the due date for the first lot to be received, after
selecting the quantity, rate and amount; specify the due date for the second
lot and so on. After specifying the due dates for all the lots, press Enter in the Due on field to return
to the Voucher Creation screen.
Note: Godown/ Location field will appear, if multiple-location
feature is enabled in F11:Features (F2:Inventory

Rate and Amount

Enter the quantity of the item
required and its rate. The amount will be calculated automatically. Accept to


This field is optional. Enter the
required particulars concerning the order.


To alter a
Purchase Order,
Go to Gateway of Tally >
Display > Day Book
Go to Gateway of Tally >
Display > Inventory Books > Purchase Orders Book
Make the necessary alterations and


Deleting a Purchase Order

To delete a Purchase Order, press Alt + D
in the Purchase Order alteration screen.
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Latest Comments
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