When the order is placed with the suppliers for the supply of goods, the Items, quantities, date of receipt etc., details are given with the Purchase Order Number. Later, when these goods are received, the Purchase Order is tracked for the Order Details either in the receipt note or in the purchase Invoice.
The Outstanding Purchase Order reports are available in Tally.ERP 9. It is possible to know the order position of any item in the Stock Summary. Separate Purchase Order Outstanding report and Purchase Order Summary report are also available.
To enable Purchase Order refer Enabling Order Processing in Tally.ERP 9.
Creating a Purchase Order
To create a Purchase Order,
Go to Gateway of Tally > Inventory Vouchers > press Alt + F4 or click on Purchase Order
Party's A/c Name
Select the Supplier’s name from the List of Ledger Accounts. Use Alt + C to create a new account.
Enter the purchase order number under Order No column.
Name of the Item
Select the Stock Item that needs to be purchased from the List of Stock Items. The Item Allocations sub-screen is displayed. Enter the details as shown.
Enter the due date for receipt of the items. This monitors outstanding receipts.
If orders are split for different dates, then specify the due date for the first lot to be received, after selecting the quantity, rate and amount; specify the due date for the second lot and so on. After specifying the due dates for all the lots, press Enter in the Due on field to return to the Voucher Creation screen.
Note: Godown/ Location field will appear, if multiple-location feature is enabled in F11:Features (F2:Inventory Features).
Quantity, Rate and Amount
Enter the quantity of the item required and its rate. The amount will be calculated automatically. Accept to save.
This field is optional. Enter the required particulars concerning the order.
ALTERING AND DELETING A PURCHASE ORDER
To alter a Purchase Order,
Go to Gateway of Tally > Display > Day Book
Go to Gateway of Tally > Display > Inventory Books > Purchase Orders Book
Make the necessary alterations and save.
Deleting a Purchase Order
To delete a Purchase Order, press Alt + D in the Purchase Order alteration screen.