Lesson-35 Configure Multiple Address

Lesson-35 Configure Multiple Address
The Multi Address feature in
Tally.ERP 9 allows you to maintain multiple mailing details for your company
and ledgers, i.e.

·  Create
multiple addresses for your company and use them in your invoices and reports.
For instance:
·  Print
the required addresses of your Branches/Locations in your commercial invoices
and reports.
· Print
Head Office address along with the Branch/Godown/Registered Office address in
your Rule 11 Invoice.
· Create
a single ledger with multiple addresses along with their statutory taxation details.
For instance, purchasing goods from a supplier having multiple locations. This
will help in minimizing the creation of same party ledger for different
branches in your company.
· Print
multiple addresses in Payment / Receipt vouchers. For instance, company is
maintaining centralized accounting system and the payment is received in the
Branch Office. In this case, the address of Branch office is printed in the
receipt voucher and recorded in/sent to Head Office.

Enabling Multi Address

To enable Multi Address in Tally.ERP
9:
·        
Go
to Gateway
of Tally F11:
Accounting Features.
·        
Under
Other
Features set Maintain Multiple Mailing Details for Company &
Ledgers to Yes.
To add
multiple mailing details
for your company:
·        
Set the option Set/Alter Company Mailing Details to Yes as shown:
·        
Press Enter.
·        
The Address Type screen appears.
·        
Type the name of the Branch/Location
(E.g. Branch Office).
·        
Press
Enter.
Note: Primary under Address Type contains
the Mailing Details provided in
the Company Creation screen. You may also alter the
primary mailing details from this screen.
·        
The
Mailing Details screen appears.
·        
Enter
the Mailing Name, Address, PIN Code, etc.
in the respective fields provided.
The filled Mailing
Details
screen appears as shown:
·        
Press Enter, the Address Type screen appears.
·        
Similarly, type another Address Type
name to create the Mailing Details.
·        
Press Enter.
·      The
Company
Operations Alteration (F11
Features > Accounting Features) screen appears  as shown:

·        
Accept to save the settings.

Use Multiple Addresses for Ledger Accounts

To create multiple addresses for a
single ledger:
·        
Go
to Gateway of Tally > Accounts Info
> Ledgers > Create.
·        
The
Ledger Creation screen
appears.
·        
Click
F12: Configure button or press F12.
·        
The
Master Configuration
screen appears.
·        
Under
Ledger Configuration,
set the option Use
MULTIPLE Addresses
to Yes, as shown:

·        
Save
the settings.
Note: The option Use Multiple Addresses can also be enabled from Gateway of Tally> F12: Configure
> Accts / Inventory Info.
·        
Type the name of the Party in the Name field (E.g. Supplier A).
·        
Select the group
from the list of groups (E.g. Sundry Creditors).
·        
Set / Fill the other required fields.
·        
Set the option Set/Alter Multiple Mailing
Details
to Yes.
·        
Press Enter.
·        
The Address Type screen for the ledger being created appears.
·        
Type the name of the Party’s Location
(E.g. Supplier A WH-1).

·        
Press Enter.
·        
The Mailing Details screen appears.
·        
Enter the Mailing
Name, Address, State, PIN Code,
and the Statutory & Taxation Information in the
respective fields provided.

The filled Mailing Details
screen appears as shown:


·        
Press Enter,
the Address Type screen appears.
·        
Similarly, type another Address Type
name to create the required Mailing Details.
·        
Press Enter,
the Ledger Creation screen appears.
·        
Type the other required details and Save the ledger.

 

Use Multiple Addresses in Voucher / Invoice
Entries

To
opt for the required address type while passing transactions, follow the steps
shown:
Example: Purchase
Invoice.
·        
Go to Gateway of Tally
> Accounting Vouchers > F9
(F9:Purchase)
·        
The Accounting Voucher Creation screen appears.
·        
Select the required Date,
type the Supplier Invoice No. and Date.
·        
Under Party A/c Name,
select the Party (Supplier A) and press Enter.
·        
The Supplier Details
screen appears, displaying the Primary mailing details.
·        
In the Address Type field of Consignee,
select the required address type of the Company (E.g. Branch Office) as shown:

·        
Press Enter.
·     In the Address type field of Supplier,
select the required address type of the Supplier (E.g. SupplierA-WH-1) as
shown:

·        
Press Enter.
Note: The Consignee
details appear only when you have enabled the option Allow
Separate Buyer and Consignee Names in F12: Configure.
·        
The Supplier’s Details
screen after selecting the required Address Type appears as shown:
·        
Complete
the transaction and Save the invoice.
Note: Similarly,
you can select the Customer ledger and choose the
required Address Type in the Sales
Invoice and other required voucher types.

Print Multiple Addresses in Reports

 

You can print the mailing details of
the required branches/locations created for your company in all your reports in
Tally.ERP 9.

Print Reports

Example: Balance
Sheet
·        
Go
to Gateway of Tally > Display
> Balance Sheet > Alt + P.
·        
From
the Print menu, click T: Titling
or press Alt + T.
·        
The
Control on Report Title screen appears.
·        Under Additional Information,
go to Company Address to Print and select the required Address Types from the list as shown:
·        
Press Enter.
·        
Set the other required options and
press Ctrl + A or Enter to go
back to the Print menu.
·        
Press Y or Enter to print the report.
·        
The report will print the selected Company
Address as shown:

Print Multiple Addresses in Vouchers and
Invoices

Example: Receipt Voucher
To print the Receipt Voucher with
the required address of your company:
·        
Select
the Receipt Voucher and click
on Print button or press Alt + P.
·        
 The
Voucher Printing screen
appears, click T: Titling or
press Alt + T.
·        
The
Control on Report Title screen appears

Under
Additional Information, go to Company
Address to Print
and select the required Address Type from the list as
shown

·        
Press Enter.
·        
Set the other required options and
press Ctrl + A or Enter to go
back to the Print menu.

·        
Press Y or Enter to print the report.
·        
The voucher will print the selected
Company Address as shown:
Note: Similarly, you can
print the required address types for other vouchers and invoices.

RECOMMENDED READ  Lesson-26 Material In & Out

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