Lesson 13-Inventory Voucher Types

There are 18 different pre-defined Voucher types in Tally.ERP 9. Voucher type pertains to both Accounting and Inventory. These are used for recording various transactions according to the user needs.

Examples include Cash Payment Vouchers and Bank Payment vouchers where the relevant predefined voucher is Payment Voucher. You may have two or more sets of Sales Vouchers for different kinds of sales transactions e.g. Credit Sales, Cash Sales, etc.

If a voucher type is created, you can:

·         Have the different Voucher numbering methods.

·         Give own prefix and suffix details for the voucher numbering.

·         Use the Effective Dates for the vouchers.

·         By default make some vouchers optional if required.

·         Decide to have the Common Narration or Narration for each entry

·         Automate the printing immediately after saving the vouchers.

·         Get separate reports for each type of voucher.  

Creating an Inventory Voucher Type

Tally.ERP 9 is pre-programmed with a variety of inventory vouchers, each designed to perform a different job. You can alter these vouchers to suit your company, and also create new ones.

Pre- defined voucher types:

There are 18 pre-defined Voucher types in Tally.ERP 9. Voucher type pertains to both Accounting and Inventory. These are used for recording various transactions according to the user needs.

Examples include Cash Payment Vouchers and Bank Payment vouchers where the relevant predefined voucher is Payment Voucher. You may have two or more sets of Sales Vouchers for different kinds of sales transactions e.g. Credit Sales, Cash Sales, etc.

To create a voucher type,

Go to Gateway of Tally - Inventory info - Voucher types - Create

Display/Alter A Predefined Voucher Type 

Selecting these options brings up a List of Voucher Types, from which you can select the one you want to view or work on. Apart from the heading, the Voucher Type Display/Alter screens are identical to the Creation screen.

To alter a voucher type,

From Gateway of Tally - Inventory info - Voucher types - Alter

Even if you do not need extra voucher types, you would normally alter the predefined voucher types to customize them according to your needs, e.g., to control their numbers.

Creating a Manufacturing Journal Voucher Type 

In Manufacturing/Assembling organisations, there are number of components that go into the manufacturing/ assembling of finished Goods. Once, the Bill of materials is created, you can use Manufacturing Journal and specify the quantity of finished goods that are to be manufactured.

To create a Manufacturing Journal Voucher Type,

Go to Gateway of Tally - Inventory Info  Voucher Types - Create

Name

Enter the name of the Voucher for ex: Manufacturing Journal

Type of Voucher

Select Stock Journal from the List of Voucher Types

Method of Voucher Numbering

You can select the method of voucher numbering as required.

Use Advance Configuration

Enable the options as required.

For more details refer Creating a Voucher Type with Advanced Configuration

Use a Manufacturing Journal

Set this option to Yes. Once this option is set to Yes, you will be able to pass the manufacturing Journal.

You can also alter the existing Stock Journal Voucher type and set Use as a Manufacturing Journal to Yes.

Go to Gateway of Tally - Inventory Info - Voucher type - Alter - Stock Journal

Note: Once the Stock Journal is set for Use as a Stock Journal. all stock journal vouchers will be treated as Manufacturing journals.

Inventory Voucher Class

Inventory Voucher Classes are used to automate Inventory Allocations in transactions.  It is a table for predefining the entries to make Invoice entry a simple task.  This is particularly useful in Stock Journals where the transfer of materials from one godown to another and vice versa has to be updated without updating the books of Accounts.

Creating Stock Journal Voucher Class

Stock Journal classes allow you to handle transfers from one location (Godown) to another, for companies having Multi-Location Inventory and at least two location/Godowns. Once the class is selected, you will need to specify the Destination and provide the list of items to be transferred. Through this class all items/batches thus selected will be exactly mirrored to the destination, including Batch Number, Rate and Value.

The user can either alter the existing Stock Journal or create a new voucher type based on the requirements.

Go to Accounts Info - Voucher Types - Alter - Stock Journal

Enter a name in the field  Name of Class. (Eg: Transfer)

Class: The Transfer screen is displayed. To create a class for inter-godown transfer, set the option Use Class for Inter-Godown Transfer to Yes.

From Next Lesson Onwards we will teach you Enter a Voucher. (Cash, Bank, Sale, Purchase, Inventory etc.) So Stay Tuned.